It seems pretty common sense to think of the purpose of the event….your going to celebrate your daughters 1st birthday party right? Or your wedding, baby shower, husbands 50th…the list is endless. But by sitting down, putting pen to paper and answering a few extra questions will certainly help you with your future planning and execution of a seamless event….and if you are choosing to use a, event planner or stylist, the below will give you a head start for your briefing.
So lets look at the top questions you might ask, when you look at the purpose of the event…
Why are you having the event? A wedding, birthday, baby shower, you get the picture…
Who is it for? Son, Charlie,
Why? Celebrate 1st birthday
When will it be? Set the date, give yourself a minimum of 2 months absolute minimum planning time (if you are hosting the party at home or already have your venue booked), 4-6months is even better for a party. If planning a wedding, I would suggest a minimum of 12 months as venues can be very heavily booked, particularly during peak season. Keep in mind the less time you have to plan your event, the more limited you are with suppliers.
What sort of event will it be? Catered cocktail party, Sit down dinner?, Luncheon? Morning tea, Afternoon tea, High tea? Childrens menu or Adults menu? 3 course or buffet?
Who will come? A guest list should be one of the very first things you look at. This will help you determine how many invites you’ll need, venue, whether the event is a stand up or sit down affair, catering style and quantity and the budget. You could even break this list down into definite and maybes…(no one has to see your list except you and your stylist).
Where? Where is your ideal venue? Home? Local park? Or if you have a few venues on your wish list, especially for a wedding…list these. Venues operate on seasonal calendars, this means during certain times of they year, they can be booked up two years in advance, so having a couple of options is ideal.
Don’t forget to have a wet weather option if you plan on having an outdoor event.
How? How are you going to achieve this event? Will you call in an event organiser, stylist or party planner to help you? (if you have the budget, these people are worth their weight in gold giving you access to suppliers, ideas and decor you never dreamed of – they also have bargaining power, so at the end of the day – you are probably going to get more value for money…) Or will you tackle the project on your own? Or perhaps with the help of some family/friends?
Okay, so these questions seem quite obvious. But once you have the specific purpose written in front of you, this will certainly paint a clearer picture of what can be achieved and above all will help you with your task list, budget and overall planning and execution of your event.
In our next step we will look at the option of hiring an event planner or stylist, the pros and find out that they probably are more value for money than you expect.